Forms Processing, Data Entry, Data Conversion, and Scanning/Imaging Services

With over 20 years experience in data entry and forms processing, PC Data has the capacity and expertise to process any form of data, to and from any format.

Utilizing the latest industry technology, supported by our in-house programming and technology teams and quality control staff, we key thousands of documents each day from a variety of formats. PC Data has established a consistent reputation for quality and delivery excellence. We employ only the most skilled operators and technicians, allowing us to reach an industry leading 99.8% accuracy rate.

Forms processing solutions are designed to capture data from highly-structured paper forms and documents. Forms processing solutions work well for accuracy-focused, high-volume enterprises dealing with structured documents.

If your organization receives thousands of incoming paper forms and documents or if your company devotes significant personnel resources to perform manual data entry, PC Data's forms processing solution is right for you.

Manual entry of data can cost your organization thousands of dollars in hidden costs, including document storage and retrieval and lost revenue opportunities due to information backlogs or human error including misfiling or document loss.

In some cases, documents are not able to be scanned through an automated process. Situations include paper being too delicate or fragile, or documents in poor form due to tears, rips, or age. However, PC Data can also meet the needs of your organization by keying manually from paper.

Our skilled data entry operators reach an industry-leading 99.8% accuracy rate and we guarantee the quality of our work. Whether we key via forms and recognition or from paper, PC Data is here to serve you!

PC Data also has the ability to key data from scanned data through web-based applications and systems. We also accommodate our clients by creating Virtual Private Networks (VPN) with our clients, allowing our operators to key from scanned images directly through your in-house applications.

Using leading-edge technology and highly skilled team of imaging and scanning professionals, PC Data can convert your data into a number of digital formats. Formats include Text Documents, MS Access, MS Word, MS Excel, PDF, HTML, XML, TIFF, Multi-Page TIFF, and JPEG.

PC Data has a wealth of experience processing rebates for many Fortune 500 companies. Organizations can send incentive mail directly to our post office boxes. Our dedicated and experienced staff will process your work and we will return it to you via a certified parcel service.

PC Data can also design custom database applications to precisely match the current and changing needs of your organization. Having the right information at your fingertips allows you to edge out your competitors. Our database solutions provide an easy-to-use graphical interface that returns data and scanned images, and can even generate business reports. We give you the data you need – when, and where you need it.

PC Data has integrated Address Correction into its data entry process. MelissaData's Address Object is software that validates and corrects address information keyed by PC Data’s data entry operators by reference to the national USPS address database updated monthly. Addresses are standardized according to U.S. Postal Service regulations. Benefits include a cleaner customer database and greater customer recognition.

Overview:
- Address Validation
- Address Standardization
- ZIP Code Correction and ZIP+4 Code Appending
- Delivery Point Bar Coding
- Distinguishes Residential and Business Addresses
- Provides Carrier Route Codes

Each address is checked as soon as it is entered by our experienced data entry operators against the current USPS database. This no-cost option provided by PC Data assures you of getting the most accurate, up-to-date address information.

PC Data uses state of the art mailroom hardware from Opex for high volume, high speed envelope opening. Our Omation Envelopener can process up to 36,000 pieces of mail per hour, accepting various size envelopes for accurate extraction. The advanced hardware provides enhanced mixed mail feeding and handling with minimal operator assistance, sorting, or jogging – reducing project costs and ensuring accuracy and quality.

We are happy to arrange secure Post Office Box service for our clients. Clients who want the fastest delivery system readily choose this supplementary service. Instead of the client acting as the ‘middle man’ for mail delivery, forms and mail items can be sent directly from the individual to a local PO Box. From there, PC Data’s daily parcel pickup will ensure your important mail items are delivered to our processing location on time and securely.

Documents are carefully inspected, sorted and prepared by our specialized clerical support team. Services include cleaning, flattening, staple and clip removal, and mending to assure that documents are in finest condition for image processing.

At PC Data, we hold data security and administration to the highest standard. As per client requests, we can use a certified document destruction firm to destroy source documents. We guarantee the privacy of your documents and will deliver the most secure and confidential solution to your organization on every project.

The technology we have provides a better way to capture the data that appears on all your invoices such as vendor ID numbers or total amount due-but are found in different locations in each invoice.

Electronically route invoices for approval - no more paper shuffle
Increase the number of electronic invoices you receive - give your vendors web access to submit and check the status of invoices
Create and route electronic invoice images for easy retrieval and viewing on demand - scan and convert paper invoices to electronic invoices
Eliminate the majority of manual data entry required with traditional paper invoices
Manage department expenses with a centralized solution
Reduce the time required to process and pay an invoice by electronic approvals
Electronically transfer invoices directly,no need to re-key data to get invoices paid
Increase operating efficiencies

Our Services