Data Security

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A demanding environment has been created where companies must maintain compliance with government regulations while keeping costs down. Regulations such as the Health Insurance Portability and Accountability Act (HIPAA), the Gramm-Leach-Biley Act (GLB) and the Sarbanes-Oxley Act impose significant security and dministrative requirements on business operations. At PC Data, we hold data entry security and administration to the highest standard. We have a number of data entry, forms processing, and imaging security measures in place that provide document and data security while helping you keep your overhead costs down.

All client source documents are first scanned using state-of-the-art document scanners. Data is then extracted using text recognition methodologies. When required, we utilize the services of a certified document destruction firm to dispose of client source documents, thus further insuring documents do not fall into the wrong hands.

Our keying and text verification are performed from image on a private network. Nothing ever leaves our servers. Images, data, and all processing stays on the central servers. Data entry operators and imaging technicians do not have the ability to print or download images or data.

Various technical control and logging mechanisms are in place to audit, enforce, and monitor privacy as information is processed. PC Data also utilizes the services of a certified document destruction firm to dispose of client source documents when required as per client specifications.

PC Data’s production systems are housed in a secure location. All data at our primary site is backed up nightly while production work and internal databases are backed up every 30 minutes. Our mainframes are housed within a climate-controlled server room with battery backup. Additionally, our location is positioned on a multiple-grid power system for redundant power supply.

At PC Data, we are always prepared to develop new measures to successfully meet the data entry and forms processing requirements of our clients. If you have questions regarding the specifications that your data entry, forms processing, imaging, or scanning project may require, please contact us for more information.